Privacy policy
Last updated: 27 October 2026 · Applies to OutVQ version 1.0.1
This policy explains what personal data the OutVQ app and this website use, why, and what rights you have under the UK GDPR and the Data Protection Act 2018. We have tried to keep it plain.
1. Who we are
The data controller is Michael Royle, of 47 Maes y llan, Dwygyfylchi, Conwy, Wales, United Kingdom, LL34 6RY. You can contact me at mail@outvq.com.
2. The short version
- There is no account and no sign-up. We do not ask for your name or email address to use the app.
- Your tasks, attachments and settings are stored on your device and are not synced to us.
- If you use voice capture, your recording is sent to our server to be turned into text.
- If you search for a place or view a map preview, the search text or coordinates are sent to our server and to Google Maps.
- Arrival reminders use your location on your device. We do not upload a history of where you have been.
- The app contains no advertising, and we do not sell personal data.
- This website uses Google Analytics cookies only if you accept them in the cookie banner. You can say no, and you can change your choice at any time.
3. What we collect and why
| Data | Why | Where it goes | Lawful basis |
|---|---|---|---|
| Tasks, notes, dates, attachments, settings you create | To run the app | Stays on your device only | Not processed by us. It never reaches us. |
| Voice recordings (microphone) | To transcribe a spoken task into text | Sent to our server for transcription, then the text returns to your device | Consent (you grant microphone access and start a recording) |
| Place searches and saved place coordinates | To find places and show a map preview for a task | Sent to our server, which uses Google Maps to answer | Consent (you request the search) and legitimate interests in providing the feature |
| Device location, including in the background | To trigger optional arrival reminders you switch on | Processed on your device. No location history is uploaded. | Consent (you enable the reminder and grant location access) |
| Website analytics: pages visited, device and browser type, approximate location, and how you arrived | To understand how this website is used and improve it | Sent to Google Analytics, only if you accept analytics cookies | Consent (you accept the cookie banner) |
Voice recordings are not kept. They are deleted as soon as they have been transcribed, and we do not store the recording or the text on our server. We do not keep server logs of our own. Our hosting provider may keep standard network logs under its own policies.
4. Permissions the app requests
- Microphone: voice capture only.
- Precise, approximate and background location: arrival reminders and place search. You can use the app without these.
- Notifications and exact alarms: to show reminders at the time you set.
- Files and shared content: to attach files and to receive content you share into the app.
You can withdraw any permission at any time in your Android settings. The related feature will then stop working.
5. Who we share data with
We use the following service providers (processors) to run the app. They only act on our instructions, except where they are separately responsible for their own services.
- Our hosting and server provider, Manus (manus.space), which runs the OutVQ server.
- Google, for Google Maps place search and map previews. Google handles that data under its own privacy policy.
- Google, for Google Analytics on this website, but only if you accept analytics cookies. See section 11.
We may also disclose data where the law requires it. We do not sell your data or share it for advertising.
6. Transfers outside the UK
Our providers may process data outside the UK. Where they do, we rely on UK adequacy regulations or the ICO’s International Data Transfer Agreement or UK Addendum, so that your data keeps an equivalent level of protection.
7. How long we keep data
Data on your device stays there until you delete it, clear the app’s storage or uninstall OutVQ. Nothing is kept on our server beyond the moment needed to answer your request, as set out in section 3. Website analytics data is kept in Google Analytics for the retention period set in our account, and the analytics cookies expire after at most two years unless you remove them sooner.
8. Your rights
Under UK data protection law you can ask us to:
- tell you what personal data we hold about you and give you a copy;
- correct data that is wrong or incomplete;
- erase your data;
- restrict or object to how we use your data;
- give you your data in a portable format, where the right applies;
- stop processing that is based on your consent. Withdrawing consent does not affect earlier processing.
Email mail@outvq.com. We will reply within one month. Because we hold no account, we may need a little information to find your data, and much of it exists only on your device where you can already delete it.
9. Complaints
Please contact me first so we can put things right. You also have the right to complain to the Information Commissioner’s Office (ICO) at ico.org.uk/make-a-complaint or on 0303 123 1113.
10. Children
OutVQ is not aimed at children under 13, and we do not knowingly collect their data. If you think a child has sent us data, contact us and we will delete it.
11. Cookies and analytics on this website
This website uses cookies for one purpose only: Google Analytics, which helps us understand how the site is used. It sets no other cookies of its own and has no advertising or marketing cookies.
We ask first. When you first visit, a banner asks whether to allow analytics cookies. Google Analytics is not loaded, and no analytics cookies are set, unless you choose Accept. If you choose No thanks, or ignore the banner, it stays off.
| Cookie | Set by | Purpose | Lasts |
|---|---|---|---|
_ga | Google Analytics | Tells one visitor from another so visits can be counted | Up to 2 years |
_ga_E2PTGW2DED | Google Analytics | Keeps track of a visit (session) on this website | Up to 2 years |
If you accept, Google receives information such as your IP address, the pages you view, your browser and device type, and your approximate location, and provides us with aggregated reports. Google acts as our processor for this, and it may process the data outside the UK (see section 6). Our lawful basis is your consent. We do not use the data to identify you, and we do not use it for advertising.
Changing your mind. Choose “Cookie settings” in the footer of any page at any time to accept or decline. Declining deletes the analytics cookies this website has set. Withdrawing consent does not affect earlier processing. You can also block or delete cookies in your browser settings.
Separately, this website loads fonts from Google Fonts, which means your IP address is sent to Google when the page loads, whatever you choose in the banner.
12. Security
Data sent between the app and our server travels over an encrypted (HTTPS) connection. Data on your device is protected by your device’s own security, so please keep your device locked and updated.
13. Changes to this policy
If we change how the app uses your data, we will update this page and the date at the top. For material changes we will also tell you in the app.